West Star is the fastest growing maintenance repair organization in the industry and we recognize this is the result of our talented team of trusted employees working together to deliver customer service excellence.  We are committed to providing our employees with personal and professional growth opportunities while fostering a culture of respect and well-being with a small company feel. 

What you can expect as a Billing Coordinator at West Star:

This non-exempt, hourly position interfaces with department managers, technicians, and sales staff, as well as customers.  The primary function of this position is to open and bill work orders in a timely manner and assist in maintaining accuracy of schedules for multiple departments.  This position will be required to work independently and coordinate multiple projects.  Attention to detail, experience in coordinating large projects, and customer support are critical.  Job duties may vary daily.

You will be ESSENTIAL to many FUNCTIONS including:

• Responsible for opening work orders from signed proposals and drop in work from templates to maintain consistency.


• Responsible to assist leads and project management to assure accuracy of pricing, departmental posting, and billing work orders in a timely manner.


• Central point of contact for sales team, managers, team leaders/supervisors for         opening work orders and adding to aircraft schedule.


• Work independently on projects and coordinate multiple projects as assigned. 


• Coordinate with service, parts and vendors to assure proper billing and filing of Warranty and Maintenance claims.


• Assist managers with billing disputes and write proposed credits and debits to customer accounts while adhering to company policy regarding credit approval


• Other job duties as assigned by management

What you’ll need to bring with you:

Your Education:

High school diploma or equivalent.
Bachelor’s Degree in accounting, finance, business administration preferred, but not required.

Your Experience :

Experience in multiple projects & customer interface preferred.
Work order and billing process preferred.
Must have strong verbal, written and interpersonal skills.

Your Initiative:   

We’re looking for team players who are self-motivated and able to perform in a fast paced environment where working under specific deadlines and time constraints will be common. This person will need to have strong attention to detail, be well organized and able to prioritize workload efficiently.

Your Sense of Responsibility:      

Attend work every day as scheduled

Notify supervisor in advance of shift starting if unable to work.

Must have reliable transportation to get to work each and every day. 

Work in a team environment 

Self-starter           

Required to follow all processes and procedures in a timely manner.

Other particulars:

Physical Requirements                  

Routine walking, bending and sitting.

Sit at a desk and/or computer for extended intervals.

Walk short distances routinely.

Routine or repetitive physical motion with arms and hands.

Basic personal computer operations.

Mental Requirements                      

Work with others in a professional manner.

Understanding and implementation of regulations and guidelines.

Prioritize workload and work under pressure

Coordinate multiple projects and duties

Working Conditions            

Industrial office environment

Equipment Used

Personal computer operating with Windows, Microsoft Word, Microsoft Excel, Corridor and various cost and scheduling programs. Fax machine, telephone and photocopier.