Vendor Invoice Control Administrator (NJUS)

Job Description:

Purpose of Position

The Vendor Invoice Control Administrator is responsible for researching and analyzing domestic and international flight service invoices (i.e. catering, ground, international fees and FBO fuel uplifts).The Vendor Invoice Control Administrator ensures appropriate service charges comply with contractual and/or company financial guidelines, policies, and procedures. The Vendor Invoice Control Administrator approves invoices for payment up to $2,500 for catering/ground invoices and up to $10,000 for fuel.The Vendor Invoice Control Administrator resolves all vendor disputes related the invoiced charges.The Vendor Invoice Control Administrator develops and maintains constructive relationships with internal/external business partners. The Vendor Invoice Control Administrator collaborates with IT to ensure vendor profile information, payment processes and/or policy change requests are made.

Tasks and Responsibilities

Researches, collects, and analyzes customer and intercompany domestic/international flight service invoices pertaining to catering, ground, international fee and fuel invoices to ensure invoiced expenses comply with contractual and/or financial guidelines; approves or reject invoices per contract requirements. Provides accurate and timely information to accountants for monthly intercompany billing. Ensures processes comply with regulatory requirements (i.e. FAA, IRS, Sarbanes Oxley, etc.)
Prepares detailed quality audit reports to identify, investigate, and resolve data integrity issues. Follows-up with vendors regarding billing discrepancies. Ensures appropriate adjustments and credits are processed. Triages expense reconciliation issues with management and other business unit liaisons; applies dispute resolution techniques as needed.
Develops and maintains constructive relationships with internal/external business partners. May partner with Operations business unit liaisons to provide invoice analysis data in support of developing bid proposals for contract and supplier agreement negotiations.
Prepares reports to provide Owners and invoicing history. Generates adhoc reports as needed to determine invoicing trends and perform quality reviews. Provides recommendations to management and sales regarding vendor account cost saving opportunities.
Collaborates with IT to ensure vendor profile information, payment processes and/or policy change requests are made. Participates in contract, product, and policy update briefings. Performs other duties as assigned.
Note: It is not possible to list all required job duties on this form. There may be other important duties assigned, depending on the position. For a full list of essential job functions, please refer to the essential functions worksheet for that position.

Education

Bachelor's in Business Administration or Finance

Certifications and Licenses

Years of Experience

0-2 years of experience

Core Competencies

Adaptability

Collaboration

Curiosity

Service-Oriented

Strives for Positive Results

Knowledge, Skills, Abilities and Other (KSAOs)

Understanding of basic invoicing practices, processes, and procedures
Some knowledge of financial analysis, invoice statements, basic accounting practices preferred
Ability to understand contract language as it relates to invoices
Familiarity with aviation vendor invoice processing and regulatory requirements (i.e. FAA, IRS, Sarbanes Oxley)
Verbal and written communication skills needed to interact effectively with both internal and external customers
Ability to build and manage professional relationships with external customers
Ability to partner with internal department liaisons to recommend and/or implement solutions
Proficient in analyzing invoice data to provide advice and make recommendations based on results
Efficient in operating personal computer and business software
Normal work office environment. Standard work hours may be required to adjust work hours as needed

Job Ident #: 14181-en_US

Company Details

NetJets

4111 Bridgeway Ave
Columbus, Ohio 43219 USA
careers.netjets.com/

Beginning as the first private jet charter and management company, NetJets has led the industry for 57 years. In 1986, they debuted the revolutionary concept of shared ownership. This allows individuals and companies to buy a share of a private business...

Benefits:
As the worldwide leader in private aviation, NetJets strives to create exceptional experiences—that includes the benefits we offer our teams.

Employees have free coverage for Medical, Dental, and Vision benefits, with access to a vast network of nationwide providers. NetJets strives to LIVEWELL and that means taking care of all aspects of your Mind, Body, and Life through our benefit and discount programs.

Our comprehensive suite of benefits include:
Medical, Dental, and Vision
Healthcare advocacy
Employee Assistance Program
Flexible Spending Accounts
Health Savings Account with employer contribution
Wellness Programs
Paid Time Off
Life and Accident Insurance
Voluntary benefits
Generous 401(k) Retirement Plan company match
Short-Term Disability
Long-Term Disability
Legal Plan
Family support resources
A career at NetJets is the whole (benefits) package.

(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)

Job Info

Location

Columbus, Ohio, United States

Type

Permanent

Company Details

NetJets

4111 Bridgeway Ave
Columbus, Ohio 43219 USA
careers.netjets.com/