Pay Range: $23-27 **U.S. Citizenship no dual citizenship** Job Description:  The Operations Administrative Assistant is a key member of the operations team, providing essential administrative support to ensure smooth and efficient functioning of the department. This role requires a highly organize
JSfirm
Operations Administrative Assistant
Job Description:
Pay Range: $23-27
**U.S. Citizenship no dual citizenship**


Job Description
The Operations Administrative Assistant is a key member of the operations team, providing essential administrative support to ensure smooth and efficient functioning of the department. This role requires a highly organized, detail-oriented individual with excellent communication skills and the ability to manage multiple tasks simultaneously.

Key Responsibilities:

  • Provide administrative support to the operations team, including scheduling meetings, managing calendars, and coordinating travel arrangements.
  • Assist in the preparation and editing of reports, presentations, and other documents as needed.
  • Maintain and organize departmental records, ensuring all documentation is accurate and up-to-date.
  • Handle routine correspondence, including answering phones, responding to emails, and routing messages to the appropriate parties.
  • Support the implementation of operational policies and procedures, and assist in monitoring compliance.
  • Coordinate logistics for internal and external events, including conferences, workshops, and training sessions.
  • Process expense reports and invoices, and assist with budget tracking and financial record-keeping.
  • Serve as a liaison between the operations department and other internal teams, as well as external partners and vendors.
  • Perform data entry and maintain databases, ensuring the integrity and confidentiality of information.
  • Assist with special projects and perform additional duties as assigned by the Operations Manager

 
Skills Required:

  • Experience with Microsoft office suite of tools including Power Point, Word Excel and Outlook.
  • Excellent communication skills, strong judgment/problem solving skills, interpersonal skills, and team collaboration.
  • Well organized, resourceful, multi-tasker, attention to detail, ability to anticipate assistance needs and take initiative.
  • Flexibility in the face of changing priorities and the ability to interact positively with executives, managers, customers, and other administrators.
  • Effectively handle multiple simultaneous projects.
  • Willing to work some occasional extended hours as needed.
  • Capable of learning new skills and software such as Microsoft SharePoint, Staffing/Workforce Management tool, Ariba, and the Procurement Process

Education:

  • High School Diploma or equivalent and a minimum of 4 years of prior relevant experience or 2 years post-Secondary/Associates Degree with a minimum of 2 years of prior related experience.
  • Previous experience in a customer service environment

Benefits provided:

  • 401K
  • Medical, dental, and vision
  • Sick time as applicable to state law

Butler America Aerospace, LLC. is proud to provide an equal opportunity workplace and be an affirmative action employer. Consider Butler because we are committed to hiring and retaining a diverse workforce. We recognize that we thrive on diversity and inclusion for the benefit of our employees, our customers, and the communities where we are located. Employment decisions are made without regard to race, color, religion, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability or any other legally protected status.

Company Details
Butler Aerospace & Defense
4960 Corporate Drive
Huntsville, Alabama 35805 USA
butler.com/
326 Open Jobs Available
Solutions Provider! Butler America combines over 60 years of technical services with 21st-century management tools, culture, and business solutions to match the best talent with the best jobs.

Benefits:
We offer full Medical, Dental & Vision plans.

Supported Manufacturers:
Engineering, Telecom, Skilled Labor,IT, Aviation & Aerospace. BAE, UTC, Sikorsky, Rockwell Collins

Supported Models:
C-130 (all models),T44A, T34C, all models of Sikorsky helicopters.
(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)
Job Info
Location
Toney, Alabama, United States
Type
Permanent
Company Details
Butler Aerospace & Defense
4960 Corporate Drive
Huntsville, Alabama 35805 USA
butler.com/
326 Open Jobs Available
Solutions Provider! Butler America combines over 60 years of technical services with 21st-century management tools, culture, and business solutions to match the best talent with the best jobs.

Benefits:
We offer full Medical, Dental & Vision plans.

Supported Manufacturers:
Engineering, Telecom, Skilled Labor,IT, Aviation & Aerospace. BAE, UTC, Sikorsky, Rockwell Collins

Supported Models:
C-130 (all models),T44A, T34C, all models of Sikorsky helicopters.

JSfirm, LLC

Roanoke, TX

jobs@jsfirm.com

JSfirm LLC, Privacy Policy

All rights reserved. 2001-2024 JSfirm