Serves as a Management and Program Assistant to a facility in the Federal Aviation Administration (FAA), with additional responsibilities potentially assigned by the District office. He/she performs the full range of administrative activities to assist the Manager in the planning, management and direction of the office and the district.
Duties
Performs a combination of routine, multiple and varying administrative tasks in support of agency administrative programs, policies and procedures. Assists managers, support staff, and other employees in day-to-day operations. Applies experience and advanced to plan and perform administrative assignments with a broad understanding of how administrative assignments contribute to organizational activities.
Specialized assignments include the following: Initiates requests for personnel actions and other documents required to fill vacancies and effect other personnel actions (promotions, details, resignations, certification, etc.) Coordinates questions with the servicing HR office regarding personnel actions, routine discrepancies, and missing vague guidance. Maintains and updates organizational systems to ensure accurate account of staff level, employee position assignments and employee status. Collects, compiles and formats historical and trending financial information to contribute to the preparation and submission of budget requirements. Modifies and maintains automated systems for tracking obligation and expenditures of funds throughout the execution phase of the annual operating budget cycle. Initiates or reviews procurement requests for equipment and other items as needed. Ensures justification of requested items meet criteria for expenditures.
Ensures effective management and internal controls of assigned agency property through periodic inventories in accordance with agency guidelines. Performs time and attendance duties for large groups of employees with varying and/or frequently changing working times, shifts, schedules, premium pay entitlements, pay systems, position tenure, and/or collective bargaining unit differences. Utilizes travel system to initiate, complete, review and validate travel authorizations and vouchers to ensure compliance with governing guidelines.
Ensures compliance with facility, regional, and service area facility security guidelines and policies governing the issuance of keys, parking decals, identification badges, proximity cards, and other access credentials for FAA employees, contract employees. and victors. Independently uses a variety of software to prepare narrative and statistical reports, graphs and charts. Accomplishes work under the general supervision of a manager and minimal oversight of a team lead or higher level professional.
Demonstrates considerable independence in planning time, and coordinates only as needed with a manager experienced employee to prioritize assignments and use assigned resources. Established policies/procedures provide guidance for most assignments, but allow some discretion for the employee to select the most appropriate approach(es) or to recommend new approaches. Resolves most problems and work issues without the assistance of a manager or more experienced employee. Identifies and informs managers and/or other employees of problems/issues that require their attention and helps them develop and recommend solutions. Provides guidance to lower level support staff members for handling routine problems and issues.
Work is reviewed periodically, typically through status reports and at completion, to ensure policy compliance and alignment with the requirements of projects and/or work activities. Completed work is compliant and accepted without significant changes. Work impacts the effectiveness and efficiency of administrative services provided to facilities geographically dispersed through a district. The workforce and the organization rely heavily upon this position for accuracy and timelines in the completion of assigned tasks.
Performs other duties as assigned by the management team at the facility or at the district level.
