If you thrive in a fast-paced environment and are passionate about contributing to the future of aerospace, this role is for you! PDS Tech is seeking a highly motivated Executive Administrative Assistant to provide executive support to both the VP & GM of Cabin Products and Sr. Director, Programs wi
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Executive Administrative Assistant
Job Description:

If you thrive in a fast-paced environment and are passionate about contributing to the future of aerospace, this role is for you! PDS Tech is seeking a highly motivated Executive Administrative Assistant to provide executive support to both the VP & GM of Cabin Products and Sr. Director, Programs within the Interiors Business Unit. This role requires a high level of professionalism and the ability to maintain discretion and confidentiality of information.

Job Title: Executive Administrative Assistant
Job Type:
Full time; Contract (6 Months)
Location:
Lenexa, KS 66219 On-site (potential hybrid)
Schedule:
Monday to Friday; 8AM-5PM
Pay Rate:
$25.90 per hour

Due to government regulations, this position is only open to U.S. Citizens.

Job Responsibilities:

  • Effective calendar management by managing complex schedules and calendars for executive leaders and their need to meet and collaborate with other senior leaders in a dynamic and fast paced environment. This will include support in managing schedule conflicts across a global organization, proactively looking ahead and adjust or deconflict, often using their understanding of communicated and understood priorities to make decisions.

  • Proactive email management and alerting to executive’s priority actions.

  • Obtain an understanding of the organizational key stakeholders and their support staff to be able to effectively coordinate meetings across a host of stakeholders. Develop a collaborative relationship with all the administrative staff within enterprise and portfolio, and proactively create a support infrastructure for effective coordination.

  • Assist in the preparation of agendas, briefings, correspondences, PowerPoints, and spreadsheets.

  • Orders supplies and meals for Staff Meetings and All Hands meetings and other events, as needed.

  • Arrange travel accommodations (air/hotel/transportation) for domestic and international business travel; ensure necessary documents and processes are followed in advance of the trip using a variety of processes and tools.

  • Process expense reports and invoices in a timely manner in accordance with company policies and procedures.

  • Schedule and coordinate logistical details for virtual meetings, face-to-face meetings, and team events, such as agendas, guest speakers, conference rooms, virtual recording, and virtual break out rooms (via zoom), catering, digital technology support, and more.

  • Proactively support the team with necessary information flow & proper distribution to the department (emails, staff meetings, skip levels, all hands, town halls, one-on-one meetings, team events)

  • Schedule and attend staff meetings and all hands, record and distribute meeting notes, capture action items, execute assigned tasks, and handle other routine communications. Support other meetings as needed to capture notes.

  • Support team documentation activities: ensuring all documentation is up-to-date, organized, and accurate, including email distribution lists, shared files, Teams channels, organizational charts, websites, etc.

  • Collaborate closely with other administrative assistants.

  • Orders supplies and perform other administrative/clerical and ad-hoc tasks, as assigned.

  • Create Staff meeting agendas, track action items and coordinate Teams folders

  • Demonstrate effective time management and organizational skills, ensuring attention to detail while being responsive to customer needs.

  • Collaborate as a proactive team player, maintaining flexibility and a results-oriented approach in a fast-paced, dynamic environment, while also being capable of working independently with minimal supervision.

  • Utilize strong written and verbal communication skills

  • Manage conflicting priorities and deadlines efficiently, balancing multiple tasks while meeting organizational goals and timelines.

  • Minimal travel could be required for this role to support staff meetings outside of Lenexa, KS.

Required Qualifications:

  • Typically requires a University Degree and a minimum of 2 years prior relevant experience with specialized knowledge of technical or operational practices or in absence of a degree, 6 years of relevant experience

Preferred Qualifications:

  • Microsoft Office Experience: email and calendar management, Word, Excel, and PowerPoint applications

  • Experience booking travel and working with expense reports.

  • Experience as an executive assistant or senior administrative assistant



Pay Details: $25.90 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.pdstech.com/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:
  • The California Fair Chance Act
  • Los Angeles City Fair Chance Ordinance
  • Los Angeles County Fair Chance Ordinance for Employers
  • San Francisco Fair Chance Ordinance

Company Details
PDS Tech Commercial, Inc.
300 East John Carpenter FWY # 700
Irving, Texas 75062 USA
www.pdstech.com
70 Open Jobs Available
Founded in 1977, PDS Tech Commercial, Inc. (now an Adecco Group company) is one of the nation's premier specialty staffing firms specializing in Aerospace, Defense, Electronics, Telecommunications, Automotive, and Energy industries. Our reputation, track...

Benefits:
Ask one of our recruiters for more information.

Supported Manufacturers:
If it flies, we work on it. If people produce it, we will provide the people. We supply mapower for a broad spectrum of manufacturers. This includes all facets of aerospace, major automotive companies, heavy equipment manufacturers and parts manufacturers, just to name a few.

Supported Models:
Everything from cylinder heads to satellites. Different locations are looking for different experience, so give us a call and see what we can do for you!
(Job and company information not to be copied, shared, scraped, or otherwise disseminated/distributed without explicit consent of JSfirm, LLC)
Job Info
Location
Lenexa, Kansas, United States
Type
Contractor
Company Details
PDS Tech Commercial, Inc.
300 East John Carpenter FWY # 700
Irving, Texas 75062 USA
www.pdstech.com
70 Open Jobs Available
Founded in 1977, PDS Tech Commercial, Inc. (now an Adecco Group company) is one of the nation's premier specialty staffing firms specializing in Aerospace, Defense, Electronics, Telecommunications, Automotive, and Energy industries. Our reputation, track...

Benefits:
Ask one of our recruiters for more information.

Supported Manufacturers:
If it flies, we work on it. If people produce it, we will provide the people. We supply mapower for a broad spectrum of manufacturers. This includes all facets of aerospace, major automotive companies, heavy equipment manufacturers and parts manufacturers, just to name a few.

Supported Models:
Everything from cylinder heads to satellites. Different locations are looking for different experience, so give us a call and see what we can do for you!

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