Do you excel at creating a welcoming environment, have an eye for detail, manage multiple tasks while staying calm under pressure? Come join our team of administrative professionals! As an Administrative Coordinator II, you will support the front desk operations of our facilities while providing top-notch customer service to internal and external parties. Internally, you will coordinate proactive, administrative support for multiple leaders at the Manager and Director levels. Externally, youll welcome, direct and announce all visitors in a professional demeanor, screen and badge each visitor in accordance with security procedures, and answer and direct all incoming calls in a courteous manner. In addition to providing stellar customer service, youll receive, sort and distribute daily mail deliveries, facilitate shipping and receiving of office items, and process envelope postage, to include UPS and FedEx shipping labels. Youll be responsible for maintaining office and breakroom supplies, scheduling office equipment maintenance, and coordinating conference room set-up, catering and IT equipment requests. Youll prepare and submit expense reports and purchase requisitions, and maintain contact information and filing system processes. You will also be responsible for timely execution of all clerical duties including copying, scanning, faxing, filing and data entry. Youll liaise with Human Resources and Security in new employee orientation tasks for your facility, and you will also be required to contribute to the completion of various projects and goals for Administration, Human Resources and Security.The Mission Solutions and Technologies (MST) business area provides affordable, turn-key command/control, communications, integrated ISR, force protection and security solutions worldwide. The MST team has a long legacy of supporting the Department of Defense, Department of Homeland Security, commercial and international customers with years of experience in platform operations, engineering and full lifecycle management across domains – air, land, sea, space and cyber. https://www.sncorp.com/company/business-areas/
Responsibilities:
- Scheduling
- Calendaring
- Travel and expense
- Purchasing and reconciling
- Planning and organizing events
- Coordinate with administrative team and other functional areas
- Order supplies and maintain inventory
- Meeting minutes
- Fulfill business meeting meal requests
- Support HR with new hires
- Support IT with employee asset needs
- Support safety with requirements and regulations
- Other general office administration duties
Must-haves:
- High School Diploma or GED Equivalent and 2 years of administrative experience.
- Proficient knowledge of Microsoft Office tools, including Word, Excel and PowerPoint is required.
- Must have general knowledge of administrative practices, to include clerical duties such as data entry, filing and utilizing office equipment.
- Experiance in travel and expense reporting, Microsoft 365, Outlook Calendaring and Meeting Coordination, purchasing and reconciling pcard Event coordination.
- Must have experience with maintaining a secured facility, or working in a military or Department of Defense environment.
- Professional demeanor and excellent communications skills required, including the ability to manage a multi-line phone system.
- Must be extremely dynamic, demonstrate initiative, and have the ability to multi-task in a very fast paced-environment.
- Must be able to solve a variety of problems of moderate scope and complexity, and contribute to projects and goals.
Preferred:
- SharePoint experience
- SmartSheet experience
- Concur Travel and Expense
SNC offers a generous benefit package, including medical, dental, and vision plans, 401(k) with 150 match up to 6, life insurance, 3 weeks paid time off, tuition reimbursement, and more.
IMPORTANT NOTICE:
To conform to U.S. Government international trade regulations, applicant must be a U.S. Citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State or U.S. Department of Commerce.Learn more about the background check process for Security Clearances.
SNC is a global leader in aerospace and national security committed to moving the American Dream forward. We’re known and respected for our mission and execution focus, agility, and disruptive and rapid innovation. We provide leading edge technologies and transformative solutions that support our nation’s most critical security needs. If you are mission-focused, thrive in collaborative environments, and want to make our country stronger with state-of-the-art technologies that safeguard freedom, join our team!
As an Equal Opportunity Employer, we welcome our employees to bring their whole selves to their work. SNC is committed to fostering an inclusive, accepting, and diverse environment free of discrimination. Employment decisions are made without regarding to race, color, age, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or other characteristics protected by law. Contributions to SNC come in many shapes and styles, and we believe diversity in our workforce fosters new and greater ways to dream, innovate, and inspire.
