• Category: Administrative Services
• Location: Stafford, Virginia, United States of America
• Clearance Type: None
• Telecommute: No- Teleworking not available for this position
• Shift: Days (United States of America)
• Travel Required: No
• Positions Available: 1

Administrative Assistant 2/3

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact peoples lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nations history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, theyre making history.

The Payload and Ground Systems organization within the Northrop Grumman Space Systems pushes the boundaries of innovation, redefines engineering capabilities, and drives advances in various sciences. Our team is chartered with providing the skills, innovative technologies to develop, design, produce and sustain optimized product lines across the sector while providing a decisive advantage to the warfighter. Come be a part of our mission.

We are seeking an experienced Administrative Assistant to operate our customer’s Visitor Control Center and provide travel and expense processing support to the GRASP Program team.  As a valued member of the GRASP team, the Administrative Assistant will work with our customer’s site security office verifying visitor requests for the facility, greeting visitors, providing appropriate visitor badges, and support visitor control center tasks as defined by our customer. Additionally, the Administrative Assistant will prepare and adjust travel arrangements and complete travel expense reports for the GRASP Program team.   

In this role, the Administrative Assistant will report to the GRASP Program Manager as a part of the Program Management Organization (PMO). They will also assist with coordinating business meetings, arranging, maintaining, and modifying the PM’s schedule and associated activities, and will maintain effective and efficient organization of administrative requirements. This position is located at Midway Research Center, Stafford, VA and is contingent upon contract award.

We are seeking an independent thinker with a track record of excelling in a fast-paced, multi-faceted, and collaborative team-based environment. The position requires excellent communication skills, an ability to multi-task and organize/prioritize tasks independently, strong time management skills, strong office management and interpersonal skills, self-motivation, and the ability to collaborate in a team environment.
 

What you’ll get to do:

• Support Site Security: submit, process, and approve visit requests site-wide
• Greet and provide direction to site visitors and assign appropriate badging
• Diplomatically interface with all levels of management, employees, internal and external customers and vendors.
• Prepare and adjust travel arrangements and complete expense reports.
• Provide backup support to the Program Manager Administrative Assistant with coordinating and maintaining the PM’s calendar (meetings, schedule, deliverables).
• Arrange meetings, set up and maintain files, arrange and set up food orders for special program and campus events.
• Periodically assist with coordination and integration of presentation material from team members and will have the opportunity to help with the execution of customer and team meetings.
• Prepare and release a variety of complex communications and documents that affect the business area; design and maintain procedures; appropriately handling confidential information is critical.
• The candidate will be reliable, resourceful, work accurately and independently with an ability to anticipate, initiate and follow through with all responsibilities.
• Additional Responsibility: One 1st or 2nd  weekend shift  ~every 14 weeks

Basic Qualifications: 

• Ability to obtain a security clearance.
• Admin 3: High School diploma or equivalent and 4 years additional education and/or related experience
• Admin 2: High School diploma or equivalent and 3 years additional education and/or related experience
• Proactive, highly motivated and adaptable, with excellent organizational skills including the ability to juggle multiple tasks, changing needs, and competing priorities. Individual must be able to complete a wide variety of tasks with minimal supervision
• Able to work in a dynamic, operational environment at a government off-site
• Experience working in a technical environment, with interface to engineering and science leaders, managers, and employees
• Ability to efficiently coordinate Outlook calendar and high tempo travel schedules
• Experience with travel and expense reporting system(s)
• Expertise in Microsoft Office Suite (Word, PowerPoint, Outlook and Excel) and intranet/internet proficiency
• Demonstrated ability to maintain confidentiality
   

Preferred Qualifications: 

• Experience and proficiency with Concur travel and expense reporting system
• Experience working in a defense customer and aerospace industry firm
• Experience with Northrop Grumman processes and procedures

Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit. U.S. Citizenship is required for all positions with a government clearance and certain other restricted positions.