The tasks to perform are associated with invoice analysis, purchase order assessment, supporting corporate travel programs, and responding to vendor inquiries. 

Invoice Processing:

• Receive invoices, verify the accuracy of items ordered, received, and priced when necessary and receive approval from appropriate Department Head

• Investigate and resolve exception invoices associated with processing of invoices and purchase orders

• Prepare invoices for payment 

Corporate travel program:

• Review risk expense reports to ensure employee compliance to corporate travel policy and collaborate with employees to correct expense report issues 

• Provide support, investigate, and resolve travel and corporate card inquiries concerning account status 

• Act as the subject matter expert for the corporate travel online tool and provide administrative support on managing user profiles/account details. 

• Provide monthly travel reports to track cost and compliance 

Internal and External Customer Service:

• Receive, research and resolve a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons  

• Acts as a department liaison between departments and vendors

• Maintain vendor statements with selected vendors. 

Additional Responsibilities: 

• Comply with safety policies and procedures 

• Comply with Finance, Accounts Payable, Purchasing, and Supply Chain policies and procedures 

• Performs variety of tasks and projects as necessary from the Leadership team 

Requirements - our ideal candidate will have 

• Junior accountant (recent graduates) or with experience in Accounting administrative tasks

• Finance / Accounting degree or experience in administrative accounting tasks

• Ability to handle high-volume of data entry 

• Work with appropriate parties to resolve issues on invoices 

• Implement and document process improvements 

• Ability to process a minimum of 80 invoices daily with 98 accuracy 

• Familiar with standard accounting concepts, practices, and procedures 

• Attention to detail and accuracy 

• Organizational and time management skills 

• Professionalism 

• Service-oriented approach 

• Ability to prioritize issues and to efficiently troubleshoot problems 

• Effective Communication skills, both oral and written 

• Ability to work with all organizational levels 

• Language: English - Intermediate level;  Other European languages (French / German / Spanish) would be a plus

Benefits - what’s in it for you

• Diverse career opportunities within Airbus European core countries or in other regions around the world.  

• A hybrid working model, allowing you to combine onsite and offsite work. 

• A modern office at Parque das Nações, well connected to public transportation.

• A motivated and fun crew to grow and build and shape the GBS together.

• An intense and exciting onboarding experience.